User Defined Fields

Define fields and contour JobDiva's immense data storage capabilities to best fit your recruiting and management goals.


  • Define Fields at the Contact or Company Level to Enrich Your CRM
  • Define Fields for Candidate Records
  • Define Fields for Jobs
  • Define Fields for Starts
  • Choose from a Variety of Field Types
  • Mask Data for Privacy

Define Fields at the Contact or Company Level to Enrich Your CRM

Customize records in your Contact Relationship Management database by defining fields. Categorize clients or companies as vendor type, industry, size or anything else that is relevant to your practice.

This information will appear under the 'Fields' tab in all the company or client records in your CRM database. You can organize fields further by reordering them, displaying them under a particular tab, or storing them as a child (or 'subset') to other data.

Define Fields for Candidate Records

Store any data for your candidates. If you'd like recruiters to always gather certain information, standardize their process by creating data sheets for them to fill out. You can also mark certain fields as mandatory, so that recruiters know they are required to collect it during candidate screenings.

Define Fields for Jobs

Customize Job screens by adding more categories for data storage. The field screen, which can be packed with an unlimited number of additional fields, is represented by an icon. Clicking it will bring forward the record, so that while the job's record is data-rich, the screen itself does not overpower the eye.

Define Fields for Starts

Create a data sheet for hired candidates. Setting a candidate's start date in JobDiva automatically creates a Start record. To optimize the employee on-boarding process, define a set of fields to appear within this start record, so that recruiters know exactly what they must do.

Choose from a Variety of Field Types

JobDiva supplies a variety of ways to format the data within a field. Create drop down menus with pre-set options. Create lists to enable users to select multiple options. Format the fields to convert entries into dates, times, currencies, URLs, or percentages. To enter larger quantities of data that will take up several lines, use Text Area. You can also allow free typing with our 'string' option.

Mask Data for Privacy

To add an extra layer of internal privacy, mask stored data so that the text appears as merely asterisks. For example, some users opt to mask a candidate's Social Security number. Set permissions so that only approved users can view masked items.

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