Planned Staffing

Often overlapping with seasonal staffing, planned staffing is the hiring of contingent labor for planned periods of time. These periods often coincide with "peak periods" in the industry.

Why Do I Want Planned Staffing?

Occasionally, a business might need to use seasonal staffing. Maybe they need to supplement labor shortages. Maybe the season is especially busy. Here are a few reasons a business might want to utilize seasonal staffing.

  1. Seasonal surplus. Perhaps there’s more demand for a product because of a holiday. Or, as in agriculture, perhaps there is a given season when it makes more sense to harvest a crop. So, you might want to hire extra staff to plug these gaps. This can help fulfill demand and ensure delivery stays on track. 
  2. High-value projects. Let’s say there’s a project that has a strict deadline and is potentially high-return. You might want to hire some extra temporary staff to guarantee that this project gets done on time.
  3. Cost savings. If you need to save employee spending, it’s possible to make certain jobs seasonal or time-limited, rather than year-round. You will have to plan a schedule for this kind of labor.

Those are just a few reasons you might want to utilize planned staffing. Business planning is key for such staffing, which means you’ll want software that can handle detailed scheduling. 

Planned Staffing

Planned Staffing Best Practices

With planned staffing, you want flexibility and ease. Think of it like a football game. You want a ‘deep bench’ of candidates to pull from, to plug productivity gaps. Make sure you’re communicating openly with your temporary employees and candidates. Why? Because you want to be able to employ them when the next season rolls around.

Let’s say your firm does event staffing for a mall, and Christmas comes. You need to find a Santa Claus. You want to make sure that you’re communicating quickly and effectively with your Santa Claus, so that next year, you can rely on him. 

So you’ll want to acquire strong, efficient communications tools. This includes business texting and simple email systems. Sek out innovators in staffing software and recruiting software to ensure you’re maximizing planned staffing communications.

How Do I Plan for Staffing?

Business planning is essential here. You will want to develop an annual staffing schedule, which should reflect your priorities, needs and deliverables. You will also want to develop a concrete, thorough plan for obtaining the right talent in the right timeframe. 

Software can help--the right software. Staffing levels change over time, sometimes very quickly, and software can be extremely useful in tracking these shifts and dynamics. Some staffing software lets you track very precisely the flows of contingent labor in and out of positions, compared to your present and future needs. 

To find out which staffing software is capable of such detailed tracking, investigate user reviews. Use objective judgment, so that your software can be fully aligned with your business needs and requirements.    

Planned Staffing - the Future?

It’s possible that planned staffing will soon be more prominent than ever. Planned staffing is an effective way of lowering costs and raising efficiency, while giving workers the flexible lifestyle many of them crave.

Prepare for the future by acquiring the world’s only Talent Acquisition platform that is already there.